A photo booth lease agreement is a relatively concise contract that yet has to include some important details about the parties and aspects of the rental agreement.
Step 1 – Names of the company and the client
First and foremost, the photo booth rental contract should be dated. Then, the name of the company providing the photo booth services as well as the client’s name should be filled in.
Step 2 – Contact information
Next, the contract should include the contact information for both the company and the client. This will make it easier to get in touch with each other if there are any problems or questions about the rental contract.
Step 3 – Photo booth information
The contract should include the event date, time, and location if the photo booth is used for a specific occasion. The location has to be specified as well as the date when it will be set up. The way the booth will be delivered and picked up are other details that have to be included here.
Another piece of information is the details about the photo booth itself. The rental agreement has to describe what type of photos are provided by a photo booth company and any extra info pertaining to the machine.
One more specific is if the client picks up the photo booth themselves or first, it will be demonstrated by the booth owner.
This will ensure that both parties are on the same page about when and where the photo booth will be set up.
Step 4 – Rental costs, security deposit
The price for the photo booth rental has to be included in the rental agreement along with the security deposit if any is involved. When rent is due also has to be written down. If no monthly rent applies and the payment for booth rent is divided into several payments, the due date for every one of the payments needs to be in this section.
Step 5 – Length of rent
The length of the rental agreement is another specification that should be included in the contract.
Step 6 – Fees
Any fees that might occur if any damage is brought to a photo booth or for other violations of the contract have to be specified here.
One of the possible fees is the fee for keeping the photo booth longer than expected by the rental agreement.
Step 7 – Props provided with the photo booth
The photo booth owner might want to provide the box of props along with the photo booth to let customers get more enjoyable photos. If this is the case, it should be mentioned in the rental agreement. Every prop that comes along with the box needs to be listed to let the booth owner be sure everything is returned.
Step 8 – Cancellation policy, payment schedule
The contract should also outline the other terms of the rental agreement. Change and cancellation terms are some of them. Typically, a rental company faces losses when the rent date is changed by clients, which is why there is usually a fee associated with the change of rental date.
Another important clause to include is the photo release clause. It should say that the copyright to the photos made with the use of the photo booth belongs to the rental company. The booth owner might specify that all the shots made with the booth might be reproduced and printed without paying royalties.
One more common provision is getting a portion of the rent’s cost back if the booth has technical issues which impair its work during the rent date.
Step 9 – Signature line
Once both parties have reviewed and agreed to the terms of the contract, they should sign and date it. This will serve as your legal document stating that you understand and agree to the terms of the rental.
By following these steps, you can be sure that your photo booth contract is complete and accurate. This will help avoid any problems or misunderstandings down the road.
